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Click the Create PDF button on the Acrobat tab on the Excel ribbon.

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under the Create toolbar.Īlternatively, Adobe Acrobat Pro lets you create a PDF file directly from Excel in one of the following ways:

If you are one of few lucky users of this powerful suite, creating a PDF file from an Excel worksheet is as easy as clicking PDF from File. xlsx files in a single button click, provided that you have a paid subscription. Instead, they introduced the Create PDF tab that enables you to make PDF from. However, this feature is not available in the latest version of Adobe Reader XI.

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Adobe ReaderĪdobe Reader X and earlier versions included the option to install the Adobe PDF Printer, which could be used to export Excel files to PDF. However, they do have this feature incorporated in paid tools or subscriptions, which - one should give them their due - do the job really well.

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Regrettably, Adobe is not as generous as Microsoft when it comes to Excel to PDF conversions and does not provide any free means for this. Anyway, if you are not happy with the capabilities of Excel's Save As feature, let's examine Adobe's offerings.Įxport Excel files to PDF using Adobe tools Of course, Microsoft Excel provides only a few basic settings, but with just a little experience, one can learn to prepare the source files in such a way that no further adjustments would be needed. Click the OK button to close the dialog and you are done.Īs you see, exporting Excel files to PDF using the built-in Excel means is easy.a table where your mouse pointer resides at the moment. Table - this will export the active table, i.e.Active sheet(s) - this will save either the current worksheet or all of the selected sheets in one PDF file.Selection - this will export the currently selected range(s).The Options dialog box will open and you select one of the options according to your needs:.button in the left-lower part of the window (please see the screenshot above). If the PDF file size is more important than print quality, then select Minimum size (publishing online).

If the resulting PDF document requires high print quality, click Standard (publishing online and printing).

Select one of the following options under Optimize for: If you want to view the resulting PDF file after saving, make sure the Open file after publishing check box is selected.

In the Save As dialog window, select PDF (.*pdf) from the ' Save as type' drop-down list.

If you want to save the entire workbook as a single PDF file, skip this step : ).

To select non-adjacent sheets, hold down Ctrl while clicking the tabs of each sheet you want to save as PDF. To select adjacent sheets, click the tab for the first sheet, hold down Shift and click the tab for the last worksheet you want to select.

To convert several worksheets, select them all.

To export a certain worksheet, simply make it active by clicking on this sheet's tab.

If you wish to export a table, place the cursor to any cell within a table.

Open your Excel workbook and select the ranges or sheets you want to convert to a PDF file.

Microsoft Excel allows exporting selected ranges or tables as well as saving one or several worksheets or the entire workbook as a PDF file. So, if you have any version of Excel 2007 through 365, you can do a PDF conversion in a quick and straightforward way. xls formats have been around for quite a while and both have always been popular among users, the possibility to export Excel files directly to PDF appeared in Excel 2007.

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Export Excel to PDF using Adobe software.xlsx).įurther on in this article, I will explain several possible ways of exporting Excel to PDF with detailed steps and screenshots: According to Google, there are over 153 mil PDF files on the web, and only 2.5 mil Excel files (.xls and. These days PDF is arguably one of the most popular file formats. You may also want to convert your Excel spreadsheet into a neater PDF format for a media kit, presentation and reports, or make a file that can be opened and read by all users, even if they don't have Microsoft Excel installed, for example on a tablet or phone.

This short tutorial describes 4 possible ways to convert Excel files to PDF - by using Excel's Save As feature, Adobe software, online Excel to PDF converters and desktop tools.Ĭonverting an Excel worksheet to PDF is often necessary if you want to let other users view your data but not edit it.

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